ReceiptLog, a free receipt app for sole traders and small businesses
Create a professional, branded PDF receipt and send it to your client in seconds. It’s completely free, with no subscription, no trial period and no credit card needed.
What is ReceiptLog?
ReceiptLog is a free receipt app for sole traders, freelancers and small service businesses. It lets you create professional, branded PDF receipts and send them straight to your clients, without needing invoicing or accounting software. It runs in your web browser on your phone, tablet or computer, and you can add it to your home screen so it opens like any other app.
It started with a real need. Warren, who runs GBA Solutions, built it for his wife, who runs a reflexology practice and needed to give clients proper receipts they could claim on their health insurance. Most of the tools they looked at were either expensive, overly complicated or designed for full accounting rather than quick receipts.
So ReceiptLog does one job well. You set up your business details, logo, clients and services once, and from then on you pick a client, choose the services and send the receipt. Every receipt is kept, so you have a tidy record when tax time comes round.
Her friends started using it, then their friends, so GBA Solutions decided to make it available to any small business with the same problem. ReceiptLog is built and run by GBA Solutions in County Kildare, Ireland, and it’s free to use.
The problems ReceiptLog solves
Clients want a proper receipt
When a client asks for a receipt, a handwritten note doesn’t look the part. ReceiptLog gives them a clean PDF with your logo, business details and a unique receipt number.
Most tools are built for something bigger
Invoicing and accounting packages are often expensive and complicated when all you need is a receipt for a payment you’ve already taken. ReceiptLog does just that one job.
Records are scattered at tax time
Receipt books, photos on your phone and loose notes are hard to pull together for your accountant. ReceiptLog keeps every receipt in one place and exports them to PDF, Excel or CSV.
Writing the same details over and over
Typing out your services, prices and client details each time is slow. In ReceiptLog you add them once and pick them from a list after that.
Who ReceiptLog is for
- Sole traders and freelancers
- Reflexologists and massage therapists
- Physiotherapists, acupuncturists and counsellors
- Hairdressers, barbers and beauticians
- Plumbers, electricians and carpenters
- Personal trainers and fitness instructors
- Tutors and music teachers
- Cleaners and gardeners
For therapists and wellness practitioners
ReceiptLog was first built for a reflexology practice, so clients could have a proper receipt to claim on their health insurance. You can add a standard note to every receipt showing your credentials or registration number, and save each client so the next receipt is quicker.
For hairdressers, barbers and beauticians
Set up your treatments once with their usual prices, then select them when a client pays. Your logo and brand colour appear on every receipt, so it looks like it came from your salon or business.
For tradespeople
Plumbers, electricians, carpenters and other trades can list several items on one receipt, with a quantity and price for each and custom items where needed. If you’re VAT registered, receipts show the VAT rate on each line, a net subtotal, the VAT amount and the total.
For personal trainers and tutors
Line items with quantities make it easy to give one receipt for a block of sessions. Send it by email or WhatsApp straight after you’re paid.
For freelancers and consultants
Coaches, consultants and photographers who are paid directly can issue a receipt in seconds and keep a full record. When your accountant asks, export everything to Excel or CSV, or download all your receipts in one ZIP file.
How ReceiptLog works
There’s no complicated setup. You sign in and you can be creating receipts within minutes.
Create an account
Go to app.receiptlog.app and sign in with your Google account, or use an email address and password if you prefer.
Follow the setup wizard
A guided setup walks you through adding your business details and the services you offer, with their default prices.
Make it yours
Add your logo, choose a brand colour, and set your receipt footer, numbering format, currency and VAT settings.
Create and send receipts
Select a client, choose the services and send the receipt by email or WhatsApp, or download the PDF. Once you’re set up, it takes seconds.
What ReceiptLog does
Branded PDF receipts
Your logo, business name, address, phone, email and website appear on every receipt. Upload your logo in the app, or email it to logos@receiptlog.app from your registered email address.
Your brand colour
Choose from 8 colour presets or set your own primary colour, which is used for the receipt heading, dividers and totals.
Clients saved for next time
Build your client list as you go and pick clients from it when you create a receipt. You can archive clients you no longer see and restore them later.
Services with default prices
Add your services once with their usual prices, then select them in a couple of taps. You can also add custom items and quantities to any receipt.
Send it your way
Email the PDF receipt straight to your client’s inbox, share it by WhatsApp, or download it.
Receipt numbering
Every receipt gets a unique number. Choose a numbering format, such as a year prefix (2026-001) or continuous numbering, and set your own starting number.
Optional VAT
If you’re VAT registered, set your VAT number and default rate, or different rates per service. If you’re not, leave VAT turned off and your receipts won’t show any VAT information.
Currencies
Choose from 10 currencies, including euro, sterling and US dollars, or add your own.
Exports for your accountant
Download single receipts as PDFs, export your data to CSV or Excel, or download all your receipts in a ZIP archive.
ReceiptLog compared with a receipt book
Here’s how ReceiptLog compares with handwritten receipts and a receipt book.
| The usual way | With ReceiptLog | |
|---|---|---|
| How it looks | Handwritten, and only as neat as your writing on the day | A clean PDF with your logo, brand colour and business details |
| Getting it to the client | Handed over on paper, and easily lost | Sent by email or WhatsApp, or downloaded as a PDF |
| Receipt numbers | Kept in order by hand | A unique number on every receipt, in the format you choose |
| VAT | Worked out and written in yourself | VAT rates, subtotal, VAT amount and total shown automatically if you turn VAT on |
| Your records | Carbon copies or photos on your phone | Every receipt kept in one place and searchable by client |
| Tax time | Gathering up books and photos for your accountant | Export to Excel or CSV, or download every receipt in a ZIP file |
Your data and support
- Your data is stored on Google Firebase with industry standard encryption.
- Only you can access your receipts and client information.
- Your data is backed up automatically.
- Your data is never shared or sold.
- The ReceiptLog website doesn’t use tracking cookies.
- You can get help by emailing hello@receiptlog.app, and suggestions and feature requests are always welcome.
Pricing
Every feature
Free
Free, with no trial period, no feature limits and no paid tier
ReceiptLog is a side project from GBA Solutions, so there are no subscriptions or hidden fees. If you find it useful, you can buy Warren a coffee, or recommend GBA Solutions to anyone who needs custom software built.
Common questions about ReceiptLog
Is ReceiptLog really free?
Yes. ReceiptLog is completely free, with no trial period, no feature limits and no credit card required. There isn’t a paid tier at all, because it’s a side project from GBA Solutions rather than a subscription business.
What is the best free receipt app for a sole trader?
ReceiptLog is a free receipt app built specifically for sole traders and small service businesses. It creates branded PDF receipts with your logo and business details, saves your clients and services, and sends receipts by email or WhatsApp in seconds.
Is ReceiptLog an invoicing or accounting app?
No. ReceiptLog creates receipts, which are a record of a payment you’ve already received. It isn’t an invoicing system for requesting payment, it isn’t accounting software and it doesn’t process card payments. If you need to chase payments or do your bookkeeping, you’ll want a different tool alongside it.
Who is ReceiptLog for?
ReceiptLog is for sole traders and small businesses who provide a service and are paid directly by their clients. That includes reflexologists, massage therapists, physiotherapists, hairdressers, beauticians, personal trainers, tutors, cleaners, gardeners, tradespeople and freelancers.
Can I give clients receipts for health insurance claims with ReceiptLog?
ReceiptLog was first built for a reflexology practice so that clients could have a proper receipt to claim on their health insurance. Each receipt shows your business details, the date, a unique receipt number, the client’s name, the services and the total, and you can add a standard note with your credentials or registration number.
Do I need to download ReceiptLog from an app store?
No. ReceiptLog is a Progressive Web App, so you open it at app.receiptlog.app in your browser on a phone, tablet or computer. You can add it to your home screen so it opens like a normal app. On an iPhone or iPad you need to use Safari to add it to your home screen.
How do I send a receipt from ReceiptLog?
Select the client, choose the services and ReceiptLog creates the PDF receipt. You can email it straight to the client’s inbox, share it by WhatsApp or download it. Once you’re set up, it takes seconds.
Can I add my logo to receipts in ReceiptLog?
Yes. You can upload your logo in the ReceiptLog settings, or email it to logos@receiptlog.app from your registered email address. It appears at the top of every receipt, along with your business details, brand colour and your own footer.
Does ReceiptLog handle VAT?
Yes. If you’re VAT registered, you can enter your VAT number and default rate in ReceiptLog, and receipts show the VAT rate per line, the net subtotal, the VAT amount and the total. If you’re not VAT registered, leave VAT turned off and your receipts won’t show any VAT information.
Can I export my receipts for my accountant?
Yes. ReceiptLog lets you download individual receipts as PDFs, export your data to CSV or Excel, or download all your receipts in a ZIP archive. That makes it easy to send your records to your accountant or keep your own copies.
Is my data safe in ReceiptLog?
ReceiptLog stores your data on Google Firebase with industry standard encryption, and it’s backed up automatically. Only you can access your receipts and client information, and your data is never shared or sold.
What currencies does ReceiptLog support?
ReceiptLog supports 10 currencies, including euro (EUR), sterling (GBP) and US dollars (USD). You can also add your own custom currency if you need one.
Want to know if ReceiptLog is right for you?
Have a look at receiptlog.app, or get in touch and we’ll talk you through it.