Instaspace

by | Dec 18, 2023

Enhancing Health and Safety Compliance through Innovative App Development

The Challenge:

Instaspace Modular (https://www.instaspace.ie), a leader in sustainable modular buildings in Ireland, faced a significant challenge in managing Health and Safety compliance across its construction sites. The traditional method of distributing paper-based safety documents to subcontractors was inefficient and prone to compliance gaps. Ensuring that subcontractors were up-to-date with safety protocols and tracking their presence on-site was cumbersome and lacked a streamlined, reliable process. Instaspace needed a solution that simplified these processes, ensuring that safety standards are consistently met and easily verifiable.

The Solution:

GBA Solutions was tasked with creating a comprehensive mobile application tailored to Instaspace’s specific needs. The solution comprises two main components: a mobile app for subcontractors and an admin console / dashboard for Instaspace staff.

  1. Mobile App:
    • Document Distribution and Acknowledgment: Subcontractors receive, read, and acknowledge Health and Safety documents electronically before arriving on-site.
    • Quizzes and Toolbox Talks: The app includes interactive quizzes to verify subcontractors’ understanding of safety documents. ‘Toolbox Talks’, informal training sessions on specific safety issues, are also integrated, with subcontractors required to acknowledge their participation.
    • User Authentication: Utilising secure User ID and Password login, the app ensures that only authorised subcontractors access relevant documents and site information.
    • Sign-In/Out Feature: A simple interface allows subcontractors to sign in and out of sites, tracking their presence for safety and compliance purposes.
  2. Admin Console:
    • Document Management: Instaspace staff upload and manage safety documents and Toolbox Talks.
    • Reporting: The console provides robust reporting capabilities, crucial for health and safety audits. It tracks document acknowledgments, quiz results, and subcontractors’ site presence.

The app is developed for both Apple and Android phones, ensuring wide accessibility. We used Google Firebase and Google Cloud Services to provide a secure backend solution where everything is stored in the cloud. Emphasizing ease of use, the app’s intuitive design is accessible to subcontractors regardless of their technical proficiency.

The Impact and Conclusion:

The introduction of the custom app really enhanced Health and Safety compliance at Instaspace. The digital distribution and acknowledgment of safety documents streamline the compliance process, significantly reducing paperwork and administrative overhead. The interactive quizzes and Toolbox Talks ensure that subcontractors are not only aware of safety protocols but understand them, enhancing on-site safety culture.
The solution’s reporting features provide Instaspace with real-time data for health and safety audits, improving transparency and accountability. The sign-in/out feature offers an efficient way to monitor subcontractors’ presence on-site, further bolstering safety management.
Instaspace’s feedback highlights the app’s impact in simplifying compliance processes, improving safety standards, and enhancing operational efficiency. The project addressed the immediate challenge of Health and Safety management and sets out a new normal for working with subcontractors.
This case study demonstrates our company’s commitment to delivering bespoke software solutions that address specific business challenges.